Create and Maintain Jobs

How to Create a Job

The minimum permission needed to perform this task is Division Admin.

Step	Action
1	Select Curriculum > Jobs > (Organization level, if shown) from the LMS module menu.
2	If you have access to multiple divisions or companies, select the division or company where you want to create the job.
3	Select .
4	Enter the job Title and Job Code. Important: Follow the naming conventions for jobs in the division where you are creating the job.
5	If you are at company level, select a Division for the job from the drop down list.
6	Enter the optional fields of Description, Key Words and Notes if desired.
7	Select . Result: The new job is added to the selected company and division. If no selection was made, then the job is added to the default company and default division of the person creating the job.
8	Add Skillsets and Training Items to the job.

How to Add Skillsets or Training Items to a Job

Both skillsets and training Items can be added to a job. Skillsets and training items that are grouped in a job are called job components. Using skillsets as direct components of a job is preferable to using training items directly within a job. Place training items in skillsets, which in turn are placed in jobs. This structure simplifies curriculum maintenance.

The minimum permission needed to perform this task is Division Admin.

Procedure 1 - Add multiple Skillsets and/or Training Items to one Job

If you need to add one skillset to many jobs, use Procedure 2 - Add one Skillset to Multiple Jobs.

Step	Action
1	Select Curriculum > Jobs > (Organization level, if shown) from the LMS module menu.
2	If you have access to multiple divisions or companies, select the division or company where the job is located.
3	Select the job to which you wish to add skillsets and/or training items as components.
4	Select the Components tab. Result: If there are any existing skillsets and/or training items components, they are displayed.
5	Select .
6	If you are adding a skillset, enter the Skillset title and/or Skillset Code as search criteria. You may use % as a wildcard. Select either the Division where you want to search (if you are at company level) or click Public to search from public skillsets in all divisions.
7	If you are adding a training item, click the Training Item radio button. Select either the Division where you want to search (if you are at company level), or click Company Library or Public Library to search the libraries. Enter the Training Item Title, Item Code, Item Type, Competency Type and/or Subject Area as search criteria. You may use % as a wildcard.
8	Select . Result: The skillsets or training items that match the search criteria are displayed below the search box.
9	Check the boxes next to the skillsets or training items you want to add as components of the selected job.
10	If you are adding an optional training item, uncheck Mandatory.
11	Add Notes, if desired.
12	Select . Result: The new skillsets or training items are added to the job as components. Any person who has been assigned this job will have the new skillsets or training items added to their curriculum.

Procedure 2 - Add one Skillset to Multiple Jobs

Step	Action
1	Select Curriculum > Skillsets > (Organization level, if shown) from the LMS module menu.
2	If you have access to multiple divisions or companies, select the division or company where the skillset is located.
3	Select the skillset that you wish to add to jobs as a component.
4	Select the Jobs tab. Result: If there are any existing jobs that contain this skillset as a component, they are displayed.
5	Select .
6	Enter the Job Title and/or Job Code as search criteria. You may use % as a wildcard. Select the Division where you want to search (if you are at company level).
7	Check the boxes next to the Jobs to which you want to add the skillset as a component.
8	Select . Result: The selected skillset is added to the jobs as a component. Note: If you are adding a skillet to jobs that affect more than 10,000 records, the updates will be scheduled to run during the night. You will be notified by e-mail the next morning of a successful update.