Create and Maintain Test

Please read Author - About Tests before creating or editing your first test. Tests must be attached to a training item. One test can be attached to many training items, but each training item can only have one test. The Test Required box must be checked in the training item form for a test to be delivered. The minimum permission needed to perform this task is Division Author.

Note: If you do not have time to create a detailed test, please consider creating a one-question test (statement of understanding).

How to Create a Test

Follow these steps to create a test.

Step	Action
1	Select Author > Tests > (Organization level, if shown) from the system menu.
2	If you have access to multiple divisions or companies, select the division or company where you want to create the test.
3	Select . Result: A blank form is displayed with the test section on the left side and the training item section on the right side.
4	Enter the Test Title and Test Code. Note: You can use the same title and code for both test and training item.
5	Select the next to the Navigation Style box and click on a style for the test. Leave it at "_none_" to use the system default style. This is a professionally designed style applicable in most cases. It can be changed later, following the preview step discussed below. Note: If you are creating a test for an existing WBT, use the same style as the lesson.
6	Select an audio feedback from the drop down boxes for Correct Answer and Incorrect Answerfor the question cells. Note: To hear your selection, select .
7	If you are at company level and creating a test for a division, select the Division from the drop down list.
8	Does the training item for this test already exist? If Yes, select Existing, enter the search criteria, using % as a wildcard, if necessary. Select and select the training item from the list. If No, enter the Training Item Title, Item Code, Item Type, and Hours Credit. Notes: You can use the same title and code for both test and training item. You cannot create a new WBT training item here. You should create the lesson first, which will create the WBT training item. If the lesson has embedded questions, use the Create Test feature of the lesson layout to automatically create a test using the embedded questions. If the lesson does not have embedded questions, then select Existing here to attach the new test to the WBT training item.
9	Select . Result: The test form is displayed.
10	Complete the Test form.

How to Complete the Test form

You may find it more convenient to complete some of the fields in this form afteryou have entered your questions and answers first (Parts 3 and 4 below). You can update any of these fields after completing those parts.

Step	Action
1	Choose any of these options, explained in detail here, on the test form: Random Questions/Answers Show Test Results (checked by default) Show Missed Questions Allow Bookmark Display Certificate Allow taking Missed Questions after Failing No. of Incorrect Answers before the Test quits No. of Attempts per Question.
2	If you want to grade the test based on a question weighting system, then check Use a Question weighting system? (GradeOnPoints) and enter No. of points required to pass the test (GradeOnPoints checked). Important: You must insert points for each question when you add questions and answers in the test. The number of points required to pass the test can also be added after you have entered your questions / answers.
3	If you want to grade the test based on the number or percent of questions answered correctly, enter either No. of questions answered correctly or Percentage of questions answered correctly (80% is default). Note: If you enter values in both fields, the percent value takes precedence.
4	If you are updating the test form after you have entered questions / answers, and if one of the questions is essay type, you will need to enter the name of the grader. Enter a few characters of the grader's last name and click on the ellipses button to make a selection.
5	Select .
6	Add Questions and Answers to the test.

How to Add Questions and Answers

Follow these steps to add questions and answers to a test.

Step	Action
1	Select the test to which you want to add questions and answers.
2	Click . Result: The test layout window opens, showing one topic - "Question Topic".
3	If you are designing a complex test such as a certification test, and wish to organize questions by topics, use the Topic: Add Delete Rename links in the action toolbar to organize test topics. You can align test topics to the content topics in order to design a comprehensive test. Note:Organizing questions by topics also allows you to control number of questions to ask from each topic. If you do not need to use this feature, place all questions in the default "Question Topic".
4	Click the topic to which you are inserting a question, or "Question Topic".
5	Do you want to Import questions from another test? This is not very common. If YES, follow the procedure Import Test Questions. If NO, click Question Cell: Add on the action toolbar. Result: Step 1 of the Add Question Cell Wizard opens.
6	Select the question type. Note: If you select essay question, a grader field will be displayed on the test form automatically. After you have finished entering all the questions and answers, remember to add the grader name.
7	If you always want to ask this question from the question bank, check Required. Note: An essay type question is always "Required" to be asked, so no choice is available here for an essay question.
8	If you checked Use a Question weighting system? (GradeOnPoints) on the test form, enter the number of points for this question.
9	If you selected the Question Type "Hot Spot", select Choose Fileand browse to the image you are using for the hot spot. Make sure the image file complies with the rules for launched network content.
10	Select Next. Result: Step 2 of the Add Question Cell Wizard opens.
11	Add the Question and Answer Content.

How to Add Question and Answer Content

Follow these steps to add questions and answers content to a test.

Step

Action

Use this table to create the question content.

If you want to...	Then...
add a question with no special formatting or images	Type in the question text here. Your question will automatically be formatted in the same style as the test style. This will be applicable in a majority of situations.
enter an image or add formatting to the question, such as special font or font color	Click paste HTML and enter the question and the desired image in the HTML editor. Use the toolbars to format the text and insert images. You must click paste to transfer the information entered to Create Cell wizard.

Select Next.

Result: Step 3 of the Add Question Cell Wizard opens. It is customized for the question type you selected.

Enter the Answers. Essay question is graded manually, so there are no answer choices displayed.

Note: If the answer text is long, double-click on the answer text field to display a box that lets you edit the entire answer.

If you need more than four answers, select Add Answers.

Select the Correct answer.

Select Finish.

Select the Preview tab to see the question as it will be displayed to learners.

Note: The correct answer is marked for your information only. This will not be shown to learners.

If you want to edit the question and/or answers, click the Content tab. Remember to click Update if you make any changes.

Do you want to add another question?

If Yes, go to Part 3 - Add Questions and Answers - step 4.

If No, close the test layout window by clicking the X on the top right of the window. You will be returned to the test form.

Select Preview on the test form and take the test, confirming that it is graded correctly.

Change the following items on the test form if necessary:

Total No. of Questions and No. of Questions to Ask are automatically filled in with the number of questions entered. By default, all questions from all topics (entire test) are asked. If you want to ask less questions than the number entered in No. of Questions to Ask, click ellipses and enter the number of questions you want to ask. If you organized your questions by topics, you will see an option to enter questions to ask from each topic.

You can also update the No. of Incorrect answers before test quits value if applicable.

A Grader field will also be displayed here if you have added an essay question. Enter the grader name or job and click .

How to Import Test Questions

Follow these steps to import questions with answers from another test.

Step	Action
1	Select General: Import Test Questions. Result: The Import test question wizard is displayed.
2	Enter the first few letters of the test from which you want to import questions in the Test Title box and click . Result: A list of tests matching the search criteria is displayed.
3	Select the test from the list and click OK.
4	Select Display Questions.
5	Check the box(es) next to the questions you wish to import.
6	Click Import. Result: All the test questions that you checked are imported.
7	Go to Part 4 - Add Question and Answer Content- step 9.

How to Create One Question Test (Statement of Understanding)

A one-question test is useful for legal compliance training, or for content for which you do not have time to create a detailed content-specific test. You can also use such tests for off-line training. It is recommended that you use a single True/False or Yes/No question, with the question phrased as follows:

I have completed reviewing the material presented, and I fully understand it.
I have read and understand the information provided in this training topic. I understand my responsibilities in relation to this topic.
If you have read and understand the training information, select "YES". If you do not understand or have a question about the training information check "NO", and contact your manager.
I have read and understood this training and my job responsibilities as it pertains to this topic. If I had any questions on the content of this training or my job responsibilities, I successfully addressed them with my supervisor.
I have attended the workshop I was signed up for. By clicking yes below, I certify that I was considered qualified by the instructor of the workshop.

You can also phrase the question in several lines or paragraphs that contain the legal confirmation you want to obtain from the learners. For answer choices, True/False or Yes/No are shown by default. You can edit each one as shown in the examples below:

Yes. I certify that the above statement is true and correct.
No. More information or clarification is needed. I will review the material again, or contact the appropriate personnel prior to testing again.

If you want the learners to be able to enter exception text for a legal confirmation, choose the question type Multiple Choice with Essay. This question type will force a learner to explain their answer choice if correct or incorrect answer is selected.

To create a one-question test, complete Parts 1 - 4 above, with minimal information in the test form.

As any test can be attached to multiple training items, you can use the same test for other training items in your division when needed. The training items tab for a test shows the training items that are currently attached to the test. To attach new training items to this test, select and search for training items. You can search by Item TypeDOC or PRC if you want to attach this test to all documents that currently do not have a test attached. As you create content-specific test for a training item, you can delete the training item from this list (which detaches the training item from this test), and attach to your new content-specific test.

Create a Link in a Microsoft Office Document to Launch a Test

Administrators can use your existing Microsoft Office files as training content by creating DOC or PRC type training items. To confirm a learner 's understanding of the content, you can also create tests and attach to these training items. If you want to force learners to open the training content before testing, uncheck Allow Test-out in the training item form and add the following link near the bottom of a file in the PDF file format or a Microsoft Office file saved as a PDF file:

Take Test Now

You can rephrase and format the phrase "Take Test Now" to your liking, but the hyperlink must point to:

https://Your Frontline site address/TakeTestNow.htm

Right-click Take Test Now, select hyperlink properties and replace "Your Frontline site address" in the URL field with the actual address of your Frontline site.

With allow test-out unchecked, the only way for learners to get credit for this training is to click this link near the bottom of the PDF file, which requires them to scroll through the content. The test can then verify the learner's understanding of the content.

Alternately, you can create a one question (statement of understanding) test attached to many documents.

Note: The Microsoft Office file must be saved as PDF for the link above to work.